ICBA LIVE Frequently Asked Questions (FAQs)

Registered ICBA LIVE guests can attend all ICBA LIVE events — except for events that require an additional purchased ticket or those designated by invitation only. Registered guests can attend all education sessions, general sessions, expo activities, and evening celebrations (ticket required for the ICBPAC Auction).

Federal Election Commission (FEC) regulations limit auction participation to dues-paying ICBA members, associate members, and their immediate family members in the same household. See full ICBPAC eligibility requirements.

Bankers & Guests

  • Coffee is available each morning near the Learning Labs and General Sessions. Beverages are available inside the expo during specific times.

  • Thursday in the Expo – Taste of Orlando Sampler

  • Friday in the Expo – Lunch

  • Saturday Final Night Celebration – Dinner

  • Various receptions and other by invitation events


  • Coffee is available each morning near the Learning Labs and General Sessions. Beverages are available inside the expo during specific times.

  • Thursday in the Expo – Taste of Orlando Sampler

  • Friday in the Expo – Lunch

CPE credits are continuing education credits. When you attend eligible workshops, ICBA staff will scan your badge and a certificate will be sent to you after ICBA LIVE.

No, sessions are available to attend on a first-come, first-serve basis.

  • Thursday Evening's Networking Welcome Reception 
    Resort casual, (polo/golf shirts, floral dresses/skirts, slacks, jeans, capris, or shorts) 

  • General Sessions and Learning Labs 
    Resort business casual (polo/golf shirt, khakis/linen pants, jeans, sundresses, or capris) 

We understand that everyone has different events to attend, so please dress for your day.

Suitcasing is the act of soliciting business by non-exhibiting companies during the event or in other public spaces, including another company's booth, a convention center, or a hotel lobby. 

It is ICBA event management’s objective to do everything legally possible to protect its exhibitors and community banker attendees from suitcasing.

While all meeting attendees are invited to the expo, ICBA will ask any attendee who is observed to be soliciting business in the aisles or other public spaces, in another company’s booth, or in violation of any portion of the Exhibit Policies to leave.

This is for both approved exhibitors, non-exhibit personnel, and any companies who are registered to attend ICBA LIVE. Outright solicitation of our attendees’ business outside of an exhibit booth is not condoned. ICBA may apply additional penalties.

If you have any questions or concerns about the policy, speak to ICBA staff at the registration desk.

They are receptions hosted by various state partner receptions. Attendance is by invitation only.

You need separately purchased registration/tickets to attend the Bank Director Current Issues Seminar or ICBA PAC Auction. The Welcome Reception and A Night to Celebrate are included in ICBA LIVE banker full registration. Exhibitors must purchase a ticket to A Night to Celebrate.

Auction participation is limited by Federal Election Commission (FEC) regulations to dues-paying ICBA members, associate members and their immediate family members in the same household. See full ICBA PAC eligibility requirements.

Tickets go on sale January 1.

See full ICBA PAC eligibility requirements

No, ICBA does not authorize third party organizations to access or sell the registration lists or contact information for our events, including ICBA LIVE. Do not respond to any solicitation from organizations trying to sell lists associated with ICBA LIVE or any ICBA events.

Registration, attendance, or participation at this event constitutes an agreement to adhere to the ICBA code of conduct and complaint policy. ICBA aims to be welcoming, safe, and inclusive to all participants, with the most varied and diverse backgrounds possible.

As such, the Independent Community Bankers of America has adopted a zero-tolerance policy toward all forms of unlawful discrimination and harassment. Read Full Policy

Each booth is a 10x10 space with one (1) 6’ table with white draping and two (2) side chairs. It also includes a listing and company description both online in the Exp Directory and the ICBA Mobile App, a pre-show list of attendees(does not include phone or email); three (3) hall passes and one (1) complimentary registration.

Yes, however, you may also order carpet/flooring through the GES Services kit if you wish.

Because the exhibit is technically a construction zone during booth set-up, no child under 18 will be allowed in the exhibit hall during this time.

If you think you might be late getting to the show to set-up, please contact [email protected] to request an After-Hours Pass. A copy of this pass will be sent to you as well as given to security to allow you access to the hall.

We ask that exhibitors be in their booth at least fifteen (15) minutes prior to the hall opening. Your exhibitor badge will allow you access to the hall.

Your exhibitor badge will be necessary to get you into the hall. We will have security and they will be checking.

Hall Pass

Access to Expo

**Does NOT include a ticket to A Night to Celebrate on March 16

Full Registration

Access to Expo

Access to Learning Labs

Access to General Sessions

**Does NOT include a ticket to A night to celebrate on March16

Yes. Registrations received after February 14 will be charged a $50 late fee. This includes onsite registrations.

This is a ticketed event held on March 16 and will include a reception, dinner and entertainment. A ticket to this event is not included with your exhibitor registration, however, you can purchase a ticket for an additional fee.

Yes. A ticket for the final night’s event is $275

Yes, there will be security both outside (checking badges) as well as inside the hall when the hall is closed. However, ICBA strongly recommends that all valuables (e.g., laptop computers, cellular phones, etc.) be removed from your booth at the conclusion of each exhibit session. ICBA and the Marriott Orlando World Center are not responsible for lost, stolen or damaged items.

Note: Leaving valuable items in your booth is done so at your own risk.

There will be a breakfast sampler on Friday morning and box lunches on Friday afternoon. Exhibitors are welcome to take part, but we ask that bankers be allowed to go through the lines first.

Yes, however, we encourage all shipments be sent to GES’ advance warehouse in order to ensure timely set-up of your booth.

Exhibitors should arrange for outgoing shipments during the show or immediately after its close. GES will assist in the preparation of bills of lading. Where an exhibitor indicates choice of carrier for pickup, it is the exhibitor’s responsibility to arrange with such carrier for said pickup service. If the carrier does not pick up within the time limited for the removal of exhibitor’s materials at the Exhibit Hall, GES reserves the right to forward such material by the shipping method of their choice or to remove said material to their warehouse for disposition, at an additional charge to the exhibitor in accordance with prevailing rates for the service performed.

Yes, a list of bankers attending the convention along with their mailing address will be emailed to you approximately three weeks prior to the convention for promotional purposes. Please note that due to contractual stipulations with our members, ICBA cannot provide the phone, fax, or email addresses.

IMPORTANT: ICBA does not share this information with outside companies. If you receive an email asking if you wish to purchase a registration, disregard. These lists are fraudulent.

A certificate of insurance is required by ICBA of all companies exhibiting at the ICBA Live Convention and Expo. The insured must be the name of the exhibiting company and both ICBA and the Hilton Hawaiian Village must be listed under “Description of Operations/Locations/Vehicle…” An example COI can be found here. Please forward your COI to [email protected].

To obtain insurance coverage for the ICBA Expo, you can go to www.exhibitorinsurance.com and complete the application online. Cost for this insurance is approximately $150.

They are receptions hosted by various state associations. Attendance is by invitation only.

This is an event hosted by ICBA for exhibitors only. It’s a chance for exhibitors to relax, enjoy a drink, grab a bite to eat, and register for prizes (must be present to win). It’s ICBA’s way of saying thank you for participating at the Expo, and is open to all exhibitor personnel (full registrants and hall passes).