Expo Frequently Asked Questions (FAQS)

Each booth is a 10x10 space with one (1) 6’ table with white draping and two (2) side chairs. It also includes a listing and company description in the Expo Directory and the ICBA Mobile App, a pre-show list of attendees (does not include phone or email); three (3) hall passes and one (1) complimentary registration.  

Yes. The carpet in the ballroom is predominately blue. If you wish to order carpet or flooring to enhance your booth space, you may do so through the GES Services kit. You may also bring your own. 

Internet services are available to order for your booth using the forms in the Exhibitor Services Kit. Hardline wired and Wi-Fi are both available. Guest Wi-Fi is available at the Fontainebleau Las Vegas for hotel guests only. Please be advised that ICBA recommends ordering internet services to ensure a great booth experience to support demonstrations. 

A full registration and a hall pass provide different levels of event access for exhibitor staff. Each 10x10 booth purchase includes one (1) full registration, which provides access to:  

• The Expo

• Learning Labs

• General Sessions

Each 10x10 booth purchase also includes three (3) hall passes, which provide access to:

• The Expo on Monday, March 1 and Tuesday, March 2

The full registration and the hall passes do not include a ticket to the ICBA PAC Auction or the closing drinks and desserts reception.  

Additional full registrations and hall passes as well as tickets to the Closing Drinks & Desserts Reception may be purchased.

You can purchase an additional full registration if needed; however, hall passes cannot be applied toward a full registration. 

Yes. All booth personnel should be registered using the provided forms. Registrations received after February 12 will be charged a $50 late fee. This includes onsite registrations.

Yes, you will be able to purchase a lead capture license through Cvent starting in January. Information captured will include name, title, bank name, address, phone and email.   

PLEASE NOTE: Your booth personnel will not populate in Cvent until they are uploaded starting in February. You can, however, purchase a license and assign it later.

No, you cannot register your team through Cvent, you must register all personnel through ICBA's official forms.   

Exhibitors must register their team through ICBA, as Cvent will not be used for registration. Please note that lead retrieval licenses may be purchased in advance and assigned once your team is visible in Cvent. Individual names from your team will be added to your exhibitor portal prior to arrival in Las Vegas. 

Yes. Some special events require a separately purchased registration or ticket and are not included with exhibitor registrations or hall passes.  

 Separate registration or tickets are required for:  

• ICBA Bank Director Current Issues Seminar  

• ICBA PAC Auction & Dinner  

• The Closing Desserts & Drinks Reception  

Please note that participation in the ICBA PAC Auction is restricted by Federal Election Commission (FEC) regulations. Eligibility is limited to dues-paying Corporate Members receiving member benefits from ICBA. For additional details, please review the full ICBA PAC eligibility requirements. 

A ticket for the final reception is $275. You can purchase a ticket on-site at the registration desk (space permitting). 

Exhibitors that are dues-paying ICBA Corporate Members receiving member benefits from ICBA are eligible to purchase an auction ticket.

This ticket purchase is a contribution made with personal funds to ICBA PAC and subject to FEC guidelines.

For questions or clarity, please contact ICBA PAC staff at icbapac@icba.org . 

These are receptions hosted by various state associations.  Attendance is by invitation only. 

Yes, ICBA has limited space available for receptions that do not conflict with ICBA events.  To request space at the Fontainebleau Las Vegas, please contact Amy Rabon at amy.rabon@icba.org. Please include preferred day/time and approximate number of attendees. The most ideal day/time for these receptions is on Tuesday, March 2 starting at 6 p.m.

This is an event hosted by ICBA for exhibitors only. It’s a chance for exhibitors to relax, enjoy a drink, grab a bite to eat, and register for prizes (must be present to win). It is ICBA’s way of saying thank you for participating at the Expo. The exhibitor appreciation reception is open to all exhibitor personnel (full registrants and hall passes). 

A certificate of insurance is required by ICBA of all companies exhibiting at the ICBA LIVE Expo. Exhibitors must provide their certificate of liability insurance by January 31, 2027.

The exhibiting company and both ICBA and the conference venue must be listed under “Description of Operations/Locations/Vehicle…” An example COI can be found here.

Please forward your COI to julie.kulzer@icba.org   

To obtain insurance coverage for the ICBA LIVE Expo, you can go to www.exhibitorinsurance.com and complete the application online. The cost for this insurance is approximately $150. 

ICBA encourages all advance shipments for your booth be sent to the GES advance warehouse. See more information in the Exhibitor Services Kit. The Fountainebleau Las Vegas has a Fed-Ex office onsite. Connect with them directly to for official instructions and restrictions.

Exhibitors should arrange for outgoing shipments during the show or immediately after its close. GES will assist in the preparation of bills of lading. Where an exhibitor indicates choice of carrier for pickup, it is the exhibitor’s responsibility to arrange with such carrier for said pickup service.

If the carrier does not pick up within the time limited for the removal of exhibitor’s materials at the Exhibit Hall, GES reserves the right to forward such material by the shipping method of their choice or to remove said material to their warehouse for disposition, at an additional charge to the exhibitor in accordance with prevailing rates for the service performed.

We ask that exhibitors be in their booth at least fifteen (15) minutes prior to the hall opening. Your exhibitor badge will allow you access to the hall. 

Your exhibitor badge will be necessary to get you into the hall. Security badge checkers will ensure access up to one hour prior to expo show hours. 

Yes, ICBA will provide 24-hour security both outside (checking badges) as well as inside the expo when the hall is closed.  

However, ICBA strongly recommends that all valuables (e.g., laptop computers, cellular phones, etc.) be removed from your booth at the conclusion of each exhibit session.  

ICBA and the Fontainebleau Las Vegas are not responsible for lost, stolen or damaged items.     

Note: Leaving valuable items in your booth is done so at your own risk. 

If you think you might be late getting to the show to set-up, please contact julie.kulzer@icba.org to request an After-Hours Pass. A copy of this pass will be sent to you as well as given to security to allow you access to the hall. The pass allows you access after 5:30 p.m. to set up your booth structure. 

There will be a breakfast sampler on Tuesday morning and lunch on Tuesday afternoon. Exhibitors are welcome to take part, but we ask that bankers be allowed to go through the lines first.

GES and ICBA will host a special coffee and continental breakfast for exhibitors on the morning of Tuesday, March 2 (Day 2) prior to the expo opening session.

Other food and beverages are available to our exhibitors, but we ask you to be considerate of our bank members and allow them to access the items first.   

Because the exhibit is a construction zone during booth set-up, no child under 18 will be allowed in the exhibit hall during booth setup. 

Yes, a list of bankers attending ICBA LIVE, along with their mailing address, will be emailed to you approximately three weeks prior to the event for promotional purposes. Please note that due to contractual stipulations with our members, ICBA cannot provide the phone, fax, or email addresses and we advise exhibitors to refrain from send electronic (email and text) messages to ICBA members, even if you have their personal contact details

IMPORTANT: ICBA does not share this information with outside companies. If you receive an email asking if you wish to purchase a registration, disregard it. These lists are fraudulent.

The registration list is a helpful planning tool to support promotional mailings and organize your onsite sales team.  

IMPORTANT: ICBA does not share this information with outside companies. If you receive an email asking if you wish to purchase a registration, disregard it. These lists are not legitimate. 

Suitcasing is the act of soliciting business by non-exhibiting companies during the event or in other public spaces, including another company's booth, a convention center, or a hotel lobby. It is ICBA event management’s objective to do everything legally possible to protect its exhibitors and community banker attendees from suitcasing.

While all meeting attendees are invited to the Expo, ICBA will ask any attendee who is observed to be soliciting business in the aisles or other public spaces, in another company’s booth, or in violation of any portion of the Exhibit Policies to leave. 

This is for both approved exhibitors, non-exhibit personnel, and any companies who are registered to attend ICBA LIVE. Outright solicitation of our attendees’ business outside of an exhibit booth is not condoned. ICBA may apply additional penalties. 

If you have any questions or concerns about the policy, speak to ICBA staff at the registration desk.