Reserve a Booth at ICBA LIVE 2022

March 12-16, 2023 • Honolulu

Stay Informed about Exhibiting

Interested in Exhibiting?

ICBA LIVE Expo Booth

Space in the exhibit hall is limited—booth assignments are made on a first-come, first-served basis.

  • ICBA Corporate Members are given priority followed by nonmember companies that have previously exhibited.
  • Remaining booths are available to nonmember companies who have not previously exhibited.
  • A deposit of $2,000 per booth or $10,000 per island is required within 10 business days of receiving your booth application.

Exhibitor Schedule

Dates and times are subject to change.


Saturday, March 11

Move In
8:00am – 5:00pm


Sunday, March 12

Expo Open
10:30am – 2:00pm

Welcome Reception in the Expo
4:30pm – 6:30pm


Monday, March 13

Expo Open
9:30am – 1:15pm

Expo Teardown
1:15pm – 5:00pm

Booth Pricing and Schedule

 Booth Selection Starts8’ x 10’ In-line 8’ x 10’ End Cap 16’ x 20’ Island
Corporate Members Week of Sept. 19$3,495 $3,895 $17,895
Fintech and Professional Services MembersOct. 4
$4,195$4,595 $19,495
Non-Members* Oct. 11
$4,895 $5,295 $21,495
No. of Full Registrations** 114
No. of Expo Hall Passes** 3312

*Additional fees paid by nonmembers may be applied toward ICBA Corporate Membership.
**Per 8’x10’ booth space
For more information about ICBA Corporate Membership contact Laura Norrell, Director, Vendor Relations at 202-821-4475.


Important Note: ICBA does not authorize third party organizations to access or sell the registration lists or contact information for our events, including ICBA LIVE. Please do not respond to any solicitation from organizations trying to sell lists associated with ICBA LIVE or any ICBA events.

What’s Included in
Your Booth Fee

  • Complimentary registration to ICBA LIVE, one representative can attend all meal functions, workshops, and general sessions (excludes final evening event)*

  • Three expo hall passes for your sales staff*

  • One 8’ high draped back wall and two 3’ high drafted side dividers

  • One 6’ table and two chairs

  • 24-hour exhibit security

  • Mobile app listing, including company and contact information

  • Product/services description in online Expo Directory

  • Company information and listing in ICBA LIVE mobile app

  • Pre-convention mailing list of registrants (sent after the early-bird deadline), excludes email, phone, and fax.

  • Priority booth selection at ICBA LIVE 2024 in Orlando

Steps to Becoming an Exhibitor at ICBA LIVE


  • Step 1

    Complete the Online Directory Description form - Due: Jan. 31, 2023

    PDF

  • Step 2

    Register your booth personnel - Due: Feb. 14, 2023

    PDF | Online Registration (login required)

  • Step 3

    Complete and provide Certificate of Insurance to ICBA - Due: Jan. 31, 2023

    PDF

    A certificate of insurance is required by ICBA of all companies exhibiting at the ICBA Live Convention and Expo.

    The insured must be the name of the exhibiting company and both ICBA and the Hilton Hawaiian Village Waikiki Beach Resort must be listed under “Description of Operations/Locations/Vehicle…” View an example of a COI.

    Should you need to purchase insurance for this event, you may do so at exhibitorinsurance.com. Please forward your COI to [email protected].

  • Step 4

    Complete the Prize Drawing Form (optional) - Due: Feb. 14, 2023

    PDF

Frequently Asked Questions


ICBA’s annual convention is the largest gathering of community bankers! The educational opportunities at this national event keep bankers up to date on the latest trends and innovations affecting their bank.

Attendees are community bank decision makers—a majority are in the C-suite—and are responsible for guiding strategic initiatives to ensure their banks performance.

Each booth is a 8x10 space with one (1) 6’ table with white draping and two (2) side chairs.  It also includes a listing and company description both online in the Exp Directory and the ICBA Mobile App, a pre-show list of attendees(does not include phone or email); three (3) hall passes and one (1) complimentary registration.

Yes. The Expo will be in a ballroom, so additional carpet is not required, but you may order carpet to match your booth through the GES Services kit.

Because the exhibit is technically a construction zone during booth set-up, no child under 18 will be allowed in the exhibit hall during this time.

If you think you might be late getting to the show to set-up, please contact [email protected] to request an After-Hours Pass. A copy of this pass will be sent to you as well as given to security to allow you access to the hall.

We ask that exhibitors be in their booth at least fifteen (15) minutes prior to the hall opening. Your exhibitor badge will allow you access to the hall.

Your exhibitor badge will be necessary to get you into the hall. We will have security and they will be checking.

Hall Pass
Access to Expo

Full Registration
Access to Expo
Access to Learning Labs
Access to General Sessions

Yes. Registrations received after February 14 will be charged a $50 late fee. This includes onsite registrations.

Yes, there will be security both outside (checking badges) as well as inside the hall when the hall is closed. However, ICBA strongly recommends that all valuables (e.g., laptop computers, cellular phones, etc.) be removed from your booth at the conclusion of each exhibit session. ICBA and the Hilton Hawaiian Village are not responsible for lost, stolen or damaged items.

Note: Leaving valuable items in your booth is done so at your own risk.

There will be lunch items on Sunday afternoon, as well as box lunches on Monday afternoon. Exhibitors are welcome to take part, but we ask that bankers be allowed to go through the lines first.

Yes, however, we encourage all shipments be sent to GES’ advance warehouse. If you choose to ship to the hotel, you will be responsible for getting your materials to your booth.

Exhibitors should arrange for outgoing shipments during the show or immediately after its close. GES will assist in the preparation of bills of lading.

Where an exhibitor indicates choice of carrier for pickup, it is the exhibitor’s responsibility to arrange with such carrier for said pickup service. If the carrier does not pick up within the time limited for the removal of exhibitor’s materials at the Exhibit Hall, GES reserves the right to forward such material by the shipping method of their choice or to remove said material to their warehouse for disposition, at an additional charge to the exhibitor in accordance with prevailing rates for the service performed.

Yes, a list of bankers attending the convention along with their mailing address will be emailed to you approximately three weeks prior to the convention for promotional purposes. Please note that due to contractual stipulations with our members, ICBA cannot provide the phone, fax, or email addresses.

A certificate of insurance is required by ICBA of all companies exhibiting at the ICBA Live Convention and Expo. The insured must be the name of the exhibiting company and both ICBA and the Hilton Hawaiian Village must be listed under “Description of Operations/Locations/Vehicle…” .

View an example of an COI

Please forward your COI to [email protected].

To obtain insurance coverage for the ICBA Expo, you can go to www.exhibitorinsurance.com and complete the application online. Cost for this insurance is approximately $150.

Yes! There are many opportunities for your company to get great exposure at ICBA LIVE. To learn what sponsorship opportunities are available, please contact Matt Kusilek at 612-730-5940 or [email protected].

They are receptions hosted by various state associations. Attendance is by invitation only.

Yes. A ticket for the final night’s event is $185

This is an event hosted by ICBA for exhibitors only. It’s a chance for exhibitors to relax, enjoy a drink, grab a bite to eat, and register for prizes (must be present to win). It’s ICBA’s way of saying thank you for participating at the Expo, and is open to all exhibitor personnel (full registrants and hall passes).