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ICBA 2013 Convention banner

Vendor FAQs

Q. What is included with my booth?
A. Each booth is an 8’x10’ space and includes a listing and company description both on-line and in the Expo Directory which is distributed to all registered attendees, a pre-show list of attendees, 3 hall passes and 1 complimentary registration.
   
Q. Is a table and chairs included with my booth?
A. No. Please order any furniture as well as electrical, waste baskets, plants, etc, through the Brede Services Kit.
   
Q. Will the hall be carpeted?
A. Yes. 
   
Q. Can I bring my child in with me to set up the booth on Saturday?
A. Because the exhibit hall if technically a construction zone on Saturday, no child under 18 will be allowed in the exhibit hall that day.
   
Q. What if I can’t get to the hall to set up my booth until after 6:00 p.m.?
A. If you think you might be late in getting to the show to set-up, please contact Julie Kulzer at julie.kulzer@icba.org to request an After Hours Pass. A copy of this pass will be sent to you as well as given to security to allow you access to the hall.
   
Q. What time should I be in my booth?
A. We ask that exhibitors be in their booth at least fifteen minutes prior to the hall opening. Your exhibitor badge will allow you access to the hall.
   
Q. What do I need to get into the hall?
A. Your Exhibitor Badge will be necessary to get you into the hall. We will have security and they will be checking.
   
Q. What does my Exhibit Hall Pass include?
A. Your Exhibit Hall Pass will allow you access to the exhibit hall, including the Expo Reception and any other events held during exhibit hall hours.
   
Q. What does my exhibitor registration include?
A. Your Exhibitor Registration will allow you access to the exhibit hall, including the Expo Reception as well as the workshops and General Sessions through Wednesday, March 5th. A ticket to the theme party will also be included in your registration kit. Exhibitor registrations do not include final banquet and entertainment admission. These may be purchased for $125.
   
Q. Will there be security in the hall?
A. Yes, there will be security both outside (checking badges) as well as inside the hall when the hall is closed. However, ICBA strongly recommends that all valuables (e.g., laptop computers, cellular phones, etc.) be removed from your booth at the conclusion of each exhibit session. ICBA and the Hilton Hawaiian Village are not responsible for lost, stolen or damaged items. Leaving valuable items in your booth is done so at your own risk.
   
Q. Will there be food in the exhibit hall for vendors?
A. There will be light snacks on Sunday evening during the Expo Reception as well as box lunches on Monday afternoon.  Exhibitors are welcome to eat, but we ask that bankers be allowed to go through the lines first.
   
Q. Can I ship directly to the hotel?
A. Yes, however, we encourage all shipments be sent to Brede’s advance warehouse or via Trade Show Kargo prior to the show.
   
Q. How can I avoid “forced freight” charges?
A. Exhibitors should arrange for outgoing shipments during the show or immediately after its close. Brede will assist in the preparation of bills of lading. Where an exhibitor indicates choice of carrier for pickup it is the exhibitor's responsibility to arrange with such carrier for said pickup service.  If the carrier does not pick up within the time limited for the removal of exhibitor's materials at the Exhibit Hall, Brede reserves the right to forward such material by the shipping method of their choice or to remove said material to their warehouse for disposition, at an additional charge to the exhibitor in accordance with prevailing rates for the service performed.
   
Q. Do you provide a list of attendees prior to the convention?
A. Yes, a list of bankers attending the convention along with their mailing address will be e-mailed to you approximately two weeks prior to the convention for promotional purposes. Please note that due to contractual stipulations with our members, ICBA cannot provide the phone, fax or e-mail addresses.
   
Q. What is Certificate of Insurance?
A. A certificate of insurance is required by ICBA of all companies exhibiting at the 2014 ICBA Convention and Expo. Please see a sample of what is required. The Insured must be the name of the exhibiting company and both ICBA and Hilton Hawaiian Village must be listed under “Description of Operations/Locations/Vehicles…..”
   
Q. Are there sponsorship opportunities?
A. Yes! There are many opportunities for your company to get great exposure at the ICBA Convention. To learn what is available, please contact Rachael Solomon at rachael@icbabanks.org.

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